CLICK HERE to view venue reopening guidelines.

The nonprofit Paramount Theater is Charlottesville’s historic and intimate venue for the performing arts!

The Paramount offers unique employment opportunities with competitive pay and benefits, commensurate with experience.  The Paramount Theater is an Equal Opportunity Employer. No recruiters and no phone calls, please.


Current Openings:


Director of Communications

Description
The nonprofit Paramount Theater, Charlottesville’s premier performing arts venue, located on the historic downtown mall, is now accepting applications for the position of Director of Communications. The successful candidate will ensure that the Theater’s mission and annual goals are met by working in close collaboration with the Marketing team to elevate and promote the more than 300 events that take place annually at the Theater, which welcomes in more than 110,000 patrons annually. The Director of Communications will work with the team to promote The Paramount’s brand through all communication channels and will serve as a communication liaison for vendors, media, etc.

Join the fun, fast-paced, and goal oriented team at The Paramount Theater! This full time position includes 5-star benefits and salary based on ability, education, and experience. To learn more about The Paramount, please visit our website. Please, no phone calls or recruiters. The Paramount is an Equal Opportunity Employer. CLICK HERE TO APPLY!

Requirements

Duties Include:

  • Serve as a member of the Senior Leadership Team
  • Utilize sales and marketing principles to promote The Paramount Theater and ensure maximum attendance at public events
  • Manage the Marketing team
  • Coordinate marketing efforts for rental events
  • Support Development initiatives by producing collateral
  • Develop and oversee production Arts Education season collateral & build on word press the Arts Education online registration
  • Promote brand messaging through community engagement, event remarks, and media outlets
  • Manage and uphold company-wide style and usage guidelines
  • Maintain all general web content
  • Oversee all electronic media/communication and integrate with development
  • Serve as staff liaison to the Marketing Committee of the Board of Directors

Skills Required:

  • 5+ years of experience in Marketing
  • 2+ years of management experience (preferred)
  • Exceptional attention to detail, personal accountability, and the ability to manage multiple staff and projects in an organized and efficient manner
  • Possess a high comfort level with computer technology including donor database software, Microsoft Office, and Google Drive
  • Hands-on, action-oriented self-starter with a high energy level and the ability to meet deadlines in a fast-paced environment
  • Effective communication, interpersonal, and organizational skills
  • Express a positive and professional attitude in order to provide 5-star service
  • Knowledge of Adobe Creative Cloud suite (Photoshop and InDesign)

Development Assistant

Description
The Paramount Theater, a historic, nonprofit community theater in Charlottesville, Virginia, is accepting applications for the position of Development Assistant. The successful candidate will help ensure the successful day to day operations of the Paramount Theater by effectively supporting the Development Team in all administrative aspects, to include data entry, compiling reports, facilitating donor mailings, and assisting with donor events. This is a full-time position with benefits and salary based on ability, education, and experience. No phone calls or recruiters, please. The Paramount is an Equal Opportunity Employer. CLICK HERE TO APPLY!

Requirements
The Development Assistant position is responsible for recording and processing all types of contributions received by the Theater into Tessitura, a comprehensive database system. Essential to this position are accurate, timely gift and pledge entry and subsequent acknowledgement processing. The Development Assistant is also responsible for the management of all administrative details associated with the Development Department. They will be relied upon for frequent reporting and the accuracy of the information within those reports.

The ideal candidate is organized and self-motivated with excellent attention to detail. They must be meticulous about follow-through, and able to multi-task and prioritize in a dynamic office environment. The successful candidate will want to be an integral part of a highly productive team, be eager to learn new skills, possess a collaborative spirit, and be willing to pitch in where needed.

Duties Include:

  • Process donations and generate timely and accurate gift acknowledgment letters and tax receipts.
  • Generate monthly fundraising and other database reports as needed.
  • Manage and accurately update patron, prospect, and donor records.
  • Compile patron and donor lists for electronic communications as needed.
  • Coordinate production and mailing of appeal letters. Pull lists and prepare mail merges for Development and Marketing as requested.
  • Reconcile financial records regularly with Finance Department.
  • Manage all administrative details associated with the Development Department (i.e. mailings, gift and data entry, development related meeting minutes, notices, agendas, etc.).
  • Assist Development team in ensuring a quality stewardship and cultivation program with proper acknowledgment through appropriate means and correspondences, plaques, receptions, and donor appreciation activities.
  • Other duties as assigned by the Director of Development and Executive Director.

Skills Required:

  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Apps (Sheets, Docs, Drive)
  • Familiarity with donor software, Tessitura in particular, a plus
  • Excellent attention to detail
  • Superb proofreading, editing, and organizational skills
  • Ability to organize and prioritize work
  • Ability to work independently with little supervision
  • Excellent verbal and written communications skills
  • Ability to manage deadlines
  • Ability to work in a team setting
  • Must have an Associate’s or Bachelor’s degree, or equivalent experience in a related field

Finance Assistant

Description
The nonprofit Paramount Theater, Charlottesville’s premier performing arts venue, located on the historic downtown mall, is now accepting applications for the position of Finance Assistant. The successful candidate will ensure that the Theater’s mission and annual goals are met by providing effective day to day financial and administrative support. Reporting to the Director of Finance, the candidate will help secure the financial state of the organization as sound, well documented, and properly reported. The candidate will possess exceptional organizational skills and excellent attention to detail, be a strong communicator, and able to manage multiple priorities.

Join the fun, fast-paced, and goal-oriented team at The Paramount Theater! This full time position includes 5-star benefits and salary based on ability, education, and experience. To learn more about The Paramount, please visit our website. Please, no phone calls or recruiters. The Paramount is an Equal Opportunity Employer. CLICK HERE TO APPLY!

Requirements

Duties Include:

  • Perform financial reconciliations for all events.
  • Prepare weekly and monthly summary event reconciliation reports.
  • Cash handling and administrative support for concessions reporting.
  • Record Box Office transactions in Quickbooks after each ticketed event.
  • Generate invoices for rentals, sponsorships, and pledges.
  • Provide data entry support for the Director of Finance, including: purchase orders, vendor bills, check requests, and credit card receipts.
  • Accurate allocation of expenses to proper accounts and functional categories.
  • Ensure proper approval and documentation of all expenditures, and maintain and file expenditure records according to company policy.
  • Enter all deposits into QuickBooks on a daily basis.
  • Conduct weekly check runs and ensure timely payment of all bills.
  • Serve as liaison to vendors and resolve any billing inquiries in a timely fashion.
  • Maintain complete and accurate vendor files; support annual preparation of 1099s.
  • Assist the Director of Finance with month-end and year-end close by ensuring timely and accurate financial data entry.
  • Utilize QuickBooks to provide a variety of financial reports for all departments.
  • Process daily mail and bank deposits in accordance with company policy.
  • Administer petty cash.
  • Liaise with Front of House staff to ensure that all inventory items used for company meetings are properly recorded.
  • Download and review daily bank activity.
  • Reconcile credit card activity on a weekly basis. Work with cardholders to locate missing receipts and resolve discrepancies.
  • Reconcile weekly Development contributions report with QuickBooks.
  • Maintain and track staff PTO requests.
  • Manage the office and general areas to remain organized and clean, and to operate in a professional manner.
  • Oversee staff kitchen and stock accordingly.
  • Check office supply inventory on a regular basis and order when needed.

Skills Required:

  • 3+ years of experience as a bookkeeper or staff accountant. Recent grads with relevant coursework will be also considered.
  • Possess a high comfort level with computer technology, including QuickBooks, Microsoft Office, and Google Drive.
  • Ability to organize and prioritize work to meet deadlines effectively and efficiently.
  • Ability to function independently with minimal supervision.
  • Team player mentality with a willingness to help other staff with various tasks.

Operations Administrative Assistant

Description
The nonprofit Paramount Theater, Charlottesville’s premier performing arts venue, located on the historic downtown mall, is now accepting applications for the position of Operations Administrative Assistant. The successful candidate will ensure that the Theater’s mission and annual goals are met through administrative support of the Director of Operations and Programming and the Event Operations Supervisor. He or she must possess superior organizational skills, be a strong communicator, have excellent attention to detail and be able to effectively manage multiple priorities.

Join a fun, fast-paced, goal oriented, exciting team at The Paramount Theater today! This full time position includes 5-star benefits and salary based on ability, education, and experience. To learn more about The Paramount, please visit our website. Please, no phone calls or recruiters. The Paramount is an Equal Opportunity Employer. CLICK HERE TO APPLY!

Requirements

Duties Include:

  • Assist with managing and improving the rental process from beginning to end to include processes, paperwork and communication/interaction with others. Be sure that all details are captured and shared with all parties involved.
  • Ensure that the Director of Operations and Programming and the Event Operations Supervisor are supported in all administrative areas including managing contracts, estimates, and invoicing.
  • Manage a comprehensive Master Calendar for all events and ensure that each event is up to date with all details, relevant information, and staffing.
  • Field all initial rental inquiries whether phone or email, coordinate and schedule meetings with prospective renters.
  • Support the coordination of event estimates, projections, and contracts at the direction of the Event Operations Supervisor and Director of Operations and Programming and send to external parties.
  • Create proper documentation when appropriate and manage event folders according to Theater policy.
  • Follow up with potential rentals to ensure they receive all information in a timely fashion and that all details for the events are properly documented.
  • Send out post-event thank you letters (written) and mementos (as appropriate).
  • Manage coordination of event add-ons (VIP parties, goodie bags, etc.) and assist with the planning of extra events.
  • Coordinate with the Director of Operations and Programming on the scheduling of movies. Assist with the selection process and work with various companies to confirm the availability of the film, terms, and format.
  • Serve as the administrative coordinator for the Paramount by handling and/or forwarding all telephone and email inquiries in an appropriate and timely manner. Per Paramount policy, all voicemails and emails should be returned within 24 hours – 48 hours.
  • Maintain office equipment and schedule service calls when necessary.
  • Advise the Director of Operations and Programming and with scheduling facility and service calls, meeting repair staff, etc. as needed.
  • Assist in purchasing equipment, furniture, decorations, etc. that benefit the facility.
  • Assist the Finance Department with the counting out of cash bags and reconciliations of each show.
  • Assist the Marketing Department with large printing and copying jobs for events as needed.
  • Schedule and coordinate history tours of the theater.
  • Communicate with docents and lobby monitors all tour times, dates, and various other events; serve as their direct staff liaison regarding the tours.

Skills/Qualifications Required

  • Bachelor’s Degree in a related field or equivalent work experience for 2+ years.
  • Experience providing administrative support in a fast-paced environment.
  • Possess a high level of comfort with computer technology, Microsoft Office and Google programs.
  • Ability to organize and prioritize work to meet deadlines and to work effectively.
  • Ability to function independently with minimal supervision.
  • Effective communication, interpersonal and organizational skills.
  • Communicate clearly and concisely, both verbal and written.
  • Team mentality with a willingness to help other staff with various tasks.

Part Time Projectionist

Description
The nonprofit Paramount Theater, Charlottesville’s premier performing arts venue, located on the historic downtown mall, is now accepting applications for the position of Part Time Projectionist. The Projectionist will run the theater’s digital systems for movies and other special screened events. With the growing schedule of events, The Paramount is hiring part time positions to help provide entertainment to the Charlottesville community. This role is essential to the continued production of the theater’s successful high-quality event programming. CLICK HERE TO APPLY!

Requirements

Required skills and experience:

  • Commercial Projection Environments including (CHRISTIE DIGITAL, GDC Servers, Sony).
  • Video and Audio signal processing.
  • Creation of Cinema DCP content including pre-show content.
  • Can develop expertise in all the systems and equipment in the projection booth and coordinate projection system maintenance.
  • Ensure that equipment and technical needs are met for all special events, series, and screenings.
  • Maintain a clean and well-organized projection booth.
  • Digital video switching via a board or software program.
  • Audio and video cable standards and use.
  • Strong organizational skills (physical & digital).
  • Highly proficient in Windows and macOS.

The following skills are not required but are a plus:

  • Adobe Creative Suite (Photoshop, Premiere, after effects).
  • Basic I.T. networking skills including networking, IP addressing, TCP/IP, or UDP protocols.
  • Live event or production experience.

Other requirements:

    • High School diploma required; higher degree in related field and/or industry experience a plus.
    • While some work is performed in an office setting during regularly scheduled office hours, the position requires availability for evening and weekend activities.
    • Must have reliable transportation to and from work.
    • Punctual and highly attentive to details.

Production Manager

Description
The nonprofit Paramount Theater, Charlottesville’s premier performing arts venue, located on the historic downtown mall, is now accepting applications for the position of Production Manager. The successful candidate will ensure that the Theater’s mission and annual goals are met by advancing, coordinating, and implementing all production and facilities decisions. Reporting to the Director of Operations and Programming, the candidate will ensure the highest performance quality for all events and maintain the integrity of the historic facility through regular maintenance and attention to detail and timely repairs. The candidate will possess a high degree of technical skill, excellent communication skills, successful multi-tasker, superior time management, and a thorough understanding of budgeting and business Processes.

Join the fun, fast-paced, and goal-oriented team at The Paramount Theater! This full time position includes 5-star benefits and salary based on ability, education, and experience. To learn more about The Paramount, please visit our website. Please, no phone calls or recruiters. The Paramount is an Equal Opportunity Employer. CLICK HERE TO APPLY!

Requirements

Duties Will Include:

  • Coordinate and supervise in-house crew, stagehands and other technicians (including those not in the direct employ of the facility) engaged in producing stage or non-stage productions from concept to execution. Supervise setup and changeover of all events.
  • Determine priorities of event coordination, hanging of soft goods, electrics, sound, supplemental rental equipment and building modifications.
  • Project event budgets based on technical rider information and make adjustments to budget during advance as necessary.
  • Plan, organize and implement the maintenance and operation of performance-related equipment at the theater including lights and lighting control panels, sound equipment, microphones, sound boards, speakers, special effects equipment and other technical systems used during performances.
  • Oversee maintenance throughout the Theater and be responsible for the successful operation of facility systems both technical and infrastructure related.
  • Project capital expenditure budgets based on history and repair & maintenance schedules.
  • Maintain proper schedule of facility maintenance; keep proper maintenance records on all equipment and systems.
  • Utilize proper safety practices and procedures.

Skills Required:

  • Associates Degree or higher in related field or equivalent industry experience of 5+ years.
  • Possess a high comfort level with computer technology, including Microsoft Office, Google-based business applications, and basic networking.
  • While some work is performed in an office setting during regularly scheduled office hours, the position requires availability for evening and weekend activities.
  • Ability to organize and prioritize work to meet deadlines effectively and efficiently.
  • Ability to function independently with minimal supervision.
  • Highly self motivated and driven to complete tasks with minimal supervision.
  • Communicate clearly and concisely, both orally and in writing.
  • Team mentality with a willingness to help other staff with various tasks.
  • Operational characteristics and techniques used in theater production sound and lighting equipment.
  • Operations, services and activities of technical operations of theatre programs.
  • Principles, methods, materials, equipment and tools used in technical operations.
  • Principles and practices of theatre sound engineering and stage lighting.
  • Theater pre-performance, performance, and post-performance activities.
  • Office procedures, methods, and equipment, including computers and applicable software applications.

Join the Paramount Team

Director of Communications – Apply Now!
Development Assistant – Apply Now!
Finance Assistant – Apply Now!
Operations Administrative Assistant – Apply Now!
Part Time Projectionist – Apply Now!
Production Manager – Apply Now!