New: CLICK HERE for Covid-19 Updates Beginning August 29

The nonprofit Paramount Theater is Charlottesville’s historic and intimate venue for the performing arts!

The Paramount offers unique employment opportunities with competitive pay and benefits, commensurate with experience.  The Paramount Theater is an Equal Opportunity Employer. No recruiters and no phone calls, please.


Current Openings:


Executive Director

Description

The Executive Director of the Paramount Theater is a visionary leader who is accountable for the Theater’s success and continued operations. The Executive Director’s portfolio is established to promote, strengthen, and ensure community awareness, engagement, and support as well as the financial stability of the Theater.

The Executive Director and the Theater staff shall maintain a safe and welcoming facility with an exemplary professional public profile. It will achieve this in a manner consistent with the core values, mission statement and policies as established by the Paramount’s Board of Directors. The Executive Director must lead the organization with energy and proficiency in combination with strong organization and interpersonal communication skills. To fulfill elements of the portfolio the Executive Director must possess creativity, and a competitive spirit that leads to positive results. The Executive Director will inspire staff and stakeholders to adapt to a dynamic environment and, as needed, to bring about positive change.

The Executive Director will be hired and supervised by and reports to the Paramount Theater Board of Directors. The Executive Director directs and has responsibility for all the organization’s activities including but not limited to the duties as outlined below:

EXECUTIVE DIRECTOR RESPONSIBILITIES & DUTIES

LEADERSHIP –

  • Provide inspirational leadership and direction to staff and volunteers.
  • Attract, maintain, and motivate a top-performing staff.
  • Oversee the development of strategic goals that ensure the Theater’s long-term sustainability.
  • Be responsible for overseeing the development and execution of policies, procedures, and philosophies that guide operations of the Theater.
  • Educate, orient and engage the Board to maximize its effectiveness.
  • Serve as an ex-officio Director and will collaborate with the Board to set strategic objectives that promote the mission and financial sustainability of the Paramount.

THEATER OPERATIONS –

  • Be responsible for the effective, efficient, and ethical operation of the Theater by providing attention to high levels of customer service, effective audience interaction and community engagement.
  • Create and promote a positive, diverse work environment for staff and volunteers while being mindful of the Theater’s maintenance and upkeep.
  • Ensure that the budget, staff and operational priorities are aligned with the mission and strategic direction of the Theater.
  • Oversee the delivery of the highest quality and innovative programming ensuring that the needs and aspirations of the various communities are met, by planning, implementing and executing educational and outreach efforts.
  • Facilitate and strengthen cross-departmental collaborations.

PUBLIC PRESENCE & COMMUNICATIONS –

  • Serve as the lead spokesperson, champion, and primary advocate for the Theater and the arts at local, regional, and national levels.
  • Engage in relationship building with the broad community in order to enhance the goals of the Theater and the various arts communities.
  • Serve on external Boards and/or within local and regional organizations.
  • Communicate accurately, comprehensively, and in a timely manner with the Board of Directors in order to make informed decisions.
  • Partner with the Director of Communications to ensure there is comprehensive and innovative marketing, branding, and public relations strategies.
  • Partner with the Education and Outreach Manager in order to communicate the educational needs to area educators, potential funders, and the broader communities.
  • Identify, cultivate, solicit and retain donors and sponsors through planning, executing, implementing, and supervising development efforts.
  • Partner with the Directors of Communications and Development in order to communicate the Theater’s resource needs to potential donors in a range of one-on-one, group presentations, and media coordinated opportunities.
  • Implement measures that ensure the Theater is a part of the larger, vital regional arts community and its multiple and diverse constituencies.

BUSINESS ACUMEN –

  • Oversee the development of the Theater’s annual budget ensuring that it is consistent with the stated goals of the Theater.
  • Take responsibility for the development of the operating, programming, and capital budgets.
  • Develop, evaluate, and adapt the business model, in consultation with the Senior Leadership Team, in order to ensure the Theater’s financial stability and its sustainability.
  • Review monthly financial reports (balance sheets, income, cash flow statements, and other financial reports).
  • Evaluate opportunities that improve the bottom line through ideas that allow expense efficiencies and new revenue generation.
  • Lead decision-making by articulating the benefits and potential outcomes to the Board and Theater staff.
  • Engage in all stages of contract negotiations including execution, implementation, and administration to ensure the interests of the Theater’s clients, contractors, vendors, and other parties are contractually fulfilled.
  • Take responsibility for the oversight of annual memberships, event sponsorships, grants, donations, endowments, planned giving, and other resource generating activities that provide operational support.
  • Assist with the development of annual fundraising campaigns that generate individual, foundation, and corporate giving.

MANAGEMENT –

  • Have responsibility for the day-to-day management and operations of the Theater regarding its staff, volunteers, and the communication with patrons, artists, donors, and the general public.
  • Provide support of the Board so that the talents and resources of its members stimulate their involvement to ensure the strong fiscal health and stability of the Theater and aid in the recruitment of new members.
  • Remain current in knowledge, connections/networking, and have an awareness of other venues, productions, performances, operations, services, and trends in the fields of facility operations and the performing arts.

SKILLS/EXPERIENCE

  • Demonstrated leadership and related professional experience; executive experience leading a performing arts organization or similar non-profit organization is preferred
  • Significant organizational leadership experience, especially in the areas of programming, community relations, fundraising, marketing/branding and fiscal management
  • Demonstrated passion and commitment to enhancing the performing arts community in the locales the Theater serves and represents
  • Proven creative abilities that develop new ideas and cultivate those ideas in others
  • Track record of responsible fiscal stewardship
  • Possess a high-level of development experience and the ability to give impetus to fundraising efforts of the organization
  • Be an articulate advocate and eloquent spokesperson, including outstanding presentation and communication skills
  • Ability to convey a vision of the Theater’s strategic future to staff, the Board, volunteers, donors, and other community stakeholders
  • Excellent collaboration skills with an ability to communicate and work effectively with a variety of internal and external stakeholders
  • Dedication to professional development of staff; successful track record of managing, directing, and motivating a diverse team
  • Excellent analytical, organizational, and problem-solving skills to support and enable sound decision-making

CLICK HERE TO APPLY


Finance Assistant

Description

The nonprofit Paramount Theater, Charlottesville’s premier performing arts venue, located on the historic downtown mall, is now accepting applications for the position of Finance Assistant. The successful candidate will ensure that the Theater’s mission and fiscal goals are met by providing effective day to day financial and administrative support. In support of the Director of Finance, the ideal candidate will be an experienced finance professional who will accurately record and report transactions in a timely fashion. The candidate will possess an exceptional attention to detail, effective communication skills, and the ability to manage multiple priorities and deadlines.

Join the fun, fast-paced, and goal-oriented team at The Paramount Theater! This full time position includes 5-star benefits and salary based on ability, education, and experience. To learn more about The Paramount, please visit our website. Please, no phone calls or recruiters. The Paramount is an Equal Opportunity Employer. CLICK HERE TO APPLY!

Requirements

Duties Will Include:

  • Record transactions in Quickbooks for all events
  • Perform financial reconciliations and reports for all events according to company policy
  • Generate invoices for rentals, sponsorships, and pledges
  • Process all purchase orders, vendor bills, check requests, and credit card purchases
  • Allocate expenses to appropriate GL accounts and functional categories
  • Ensure proper approval and documentation of all expenditures
  • Maintain and file accounts payable and receivable records according to company policy
  • Process and record all deposits on a daily basis
  • Ensure timely payment of all bills, including weekly check runs
  • Serve as liaison to vendors and resolve any billing discrepancies in a timely fashion
  • Maintain complete and accurate vendor files and support annual preparation of 1099s
  • Assist the Director of Finance with month-end and year-end close by ensuring accurate and timely financial data entry
  • Utilize QuickBooks to provide various financial reports and records for all departments
  • Process daily mail in accordance with company policy
  • Properly administer and track petty cash
  • Liaise with Front of House staff to ensure the accurate tracking of concessions inventory and that items used for company meetings are properly recorded
  • Download and reconcile daily bank activity
  • Reconcile company credit card statements and work with cardholders to obtain transaction receipts and resolve any discrepancies in a timely fashion
  • Reconcile monthly development contributions reports with QuickBooks entries
  • Maintain and track staff paid time off records
  • Help to ensure the administrative office remains organized and fully stocked with supplies

Skills Required:

  • Demonstrate 3+ years of experience as a bookkeeper in a professional setting; nonprofit accounting experience is strongly preferred
  • Proficiency with accounting software and computer technology, including QuickBooks, Microsoft Office, and Google Drive
  • Ability to organize and prioritize work to meet deadlines effectively and efficiently
  • Ability to function independently with minimal supervision
  • Possess a collaborative mentality and a willingness to help other staff with various tasks

Join the Paramount Team

Executive Director – Apply Now!
Finance Assistant – Apply Now!

Continue