The Paramount Theater is Charlottesville’s historic and intimate venue for the performing arts! The Paramount offers unique employment opportunities with competitive pay and benefits.  The Paramount Theater is an Equal Opportunity Employer.


Event Administrative Assistant

The Paramount Theater, a 501(c)(3) in Charlottesville, Virginia, is accepting applications for the position of Event Administrative Assistant. The successful candidate ensuring successful day-to-day operations of the Theater through administrative support of the Director of Operations and Programming and the Front of House Manager. He or she must possess superior organizational skills, be a strong communicator, have excellent attention to detail and be able to effectively manage multiple priorities. This is a full-time position with benefits and salary based on ability, education, and experience.  No phone calls or recruiters please.  The Paramount is an Equal Opportunity Employer.

REQUIREMENTS

Duties Will Include:

Event Administration and Support (65%):

  • Assist with managing the rental process from beginning to end to include processes, paperwork and communication/interaction with others.
  • Ensure that the Director of Operations and Programming and the Front of House Operations Manager are supported in all aspects of administrative work.
  • Coordinate the Theater’s calendars to ensure that all events are up to date with all details, relevant information and staffing.
  • Field all initial rental inquiries whether phone or email, coordinate and schedule meetings with prospective renters.
  • Send follow up communication after initial renter meetings. Coordinate completion and dissemination of rental estimates.
  • Ensure all required documentation is received and policies and procedures followed prior to each event. Take responsibility for and ensure that all event folders are complete with required documents and if not, ensure that the proper staff is notified.
  • Send out all post-event communication to renters.

Office Operations and Support (35%)

  • Serve as the administrative coordinator for The Paramount Theater by handling and/or forwarding all telephone and email inquiries in an appropriate and timely manner.
  • Maintain office equipment and schedule service calls when necessary.
  • Support the Director of Operations and Programming with scheduling facility and service calls, meeting repair staff, etc.
  • Assist in running errands for office supplies, printing jobs and deliveries.
  • Assist with large printing and copying jobs for events as needed.
  • Provide backup for Accounting and HR Assistant for counting of cash bags.

Skills Required:

  • Experience providing administrative support in a fast-paced environment.
  • Possess a high level of comfort with computer technology, Microsoft Office and Google programs.
  • Ability to organize and prioritize work to meet deadlines and to work effectively.
  • Ability to function independently with minimal supervision.
  • Effective communication, interpersonal and organization skills.

CLICK HERE to Apply for this Position


Senior Administrative Assistant

The Paramount Theater, a historic, non-profit community theater in Charlottesville, Virginia, is accepting applications for the position of Senior Administrative Assistant. The successful candidate will ensure the successful day to day operations of the Paramount Theater by ensuring that the Executive Director and Senior Leadership Team are properly supported in all administrative aspects, liaising with the Board of Directors, and providing administrative support for the Development Team. This is a full-time position with benefits and salary based on ability, education and experience. No phone calls or recruiters please. The Paramount is an Equal Opportunity Employer.

REQUIREMENTS

Duties Will Include:

  • Oversee management of Executive Director’s calendar and day to day activities. Assist ED with scheduling of meetings with Board, staff, committees, donors, sponsors, community members, etc.
  • Assist with any preparation needed for meetings i.e. donor research, material prep, refreshments, etc.
  • Assist with communications when needed, in particular with Board and outside community groups, etc.
  • Assist with any administrative needs; copying, filing, typing, etc.
  • Responsible for ensuring all Board and committee reminders are sent in a timely fashion. Keeping an accurate record of all attendee responses for each event.
  • Coordinate and assemble monthly reports from managers into Board packets for timely dissemination to Executive Committee and Board of Directors.
  • Responsible for preparing and disseminating agendas, minutes, meeting materials and correspondence for the Board and all Committees in accordance with set deadlines.
  • Maintain record of Committee meeting notes for Board and other committees.
  • Coordinate and make preparations for New Board Orientation as new Board members join the Theater.
  • Assist the Accounting and HR Assistant with opening the mail and gather all the donations received that day.
  • Develop a working knowledge of Tessitura software system in order to support Development team with gift entry and other tasks.
  • Complete the proper gift entry process for each donation received in accordance with Theater policy. Enter all contributions into Tessitura with the proper allocations based on donor correspondence.
  • Assist Assistant Director of Development with mailings by coordinating supplies necessary for bulk mailing and supervising volunteers for direct mailings.
  • Collect all information needed for grant writing efforts and coordinate submittal of final grants in accordance with published due dates.
  • Assist ED in ensuring a quality stewardship and cultivation program with proper acknowledgement through appropriate means.

Skills Required:

  • Experience providing administrative support in a fast-paced environment.
  • Experience assisting senior level management.
  • Excellent organizational skills and attention to detail.
  • Strong communication skills, both written and verbal.
  • Possess a high comfort level with computer technology, including Microsoft Office suite and Google programs (Gmail, Google Docs and calendars).
  • Ability to organize and prioritize work to meet deadlines and to work effectively.
  • Ability to function independently with minimal supervision.
  • Team player with a willingness to pitch in and help every member of staff no matter the level of task required.

CLICK HERE to Apply for this Position


Front of House Operations Manager

The Paramount Theater, a historic, non-profit community theater in Charlottesville, Virginia, is accepting applications for the position of Front of House Operations Manager. The successful candidate is responsible for all front of house aspects for the Paramount’s events to ensure they run smoothly. Through 5 start customer service, the Front of House Operations Manager will realize a high retention rate while attracting new rental customers. He or she must possess superior organizational skills, be a strong communicator, have excellent attention to detail and be able to effectively manage multiple priorities. This is a full-time position with benefits and salary based on ability, education and experience. No phone calls or recruiters please. The Paramount is an Equal Opportunity Employer.

REQUIREMENTS

Duties Will Include:

  • Be the Theater’s point of contact for all events to ensure high retention of current business by providing 5 star service. Responsibility for implementing customer’s vision of a successful event.
  • Hold all event staff accountable for smooth event facilitation with high regard for efficiency, productivity and a five star customer experience.
  • Serve as point person in rental meetings. Take detailed notes to ensure all requests and wishes of the renter are captured. Be sure that all details are disseminated and shared with all parties involved by posting in proper locations (i.e. Master Calendar, event folders, etc.).
  • Perform pre-event walk-throughs of the venue ensuring cleanliness and checking public areas, including restrooms, lobby, theater, etc. Review the set-up of rental events ahead of time to ensure they are set up according to the renter’s wishes and coordinate full restoration of house after each event.
  • Ensure that you, or your proxy, are present to welcome renters when they first arrive for their event and to thank them as they leave
  • Serve as the face of the Paramount Theater during events. Be visible and available to any and all patrons, staff, volunteers, donors and renters.
  • Assist with managing and improving the rental process from beginning to end including reviewing all processes, paperwork, and communication/interaction with others.
  • Coordinate with staff to handle logistics for all internal events or receptions.
  • Coordinate completion and dissemination of rental estimates ensuring the highest level of accuracy and that sign offs are secured in accordance with Theater policy.
  • Research and seek potential new clients for the rental business.
  • Serve as the Front of House Supervisor for all scheduled events. Take ownership of all front of house aspects of the event you are working and provide support for volunteer, staff and patrons.
  • Manage all concessions inventory by implementing proper controls, ensuring all inventory is properly tracked in ShopKeep, minimizing waste and capturing waste correctly, and ensuring physical counts are performed monthly.
  • Provide advice and suggestions on how to improve our concession offerings and increase the Theater’s profit margin and net revenue from concessions with special attention for potential “add-ons” to enhance the customer’s experience.
  • Oversee the Paramount Theater’s volunteer program.

Skills Required:

  • Experience in the hospitality and/or event management industry preferred.
  • Demonstrated ability to lead and develop a department and department staff members.
  • Possess a high comfort level with computer technology, including Microsoft Office suite and Google programs (Gmail, Google Docs and calendars).
  • Ability to organize and prioritize work to meet deadlines and to work effectively.
  • Ability to function independently with minimal supervision.
  • Team player with a willingness to pitch in and help every member of staff no matter the level of task required.
  • Ability to work irregular hours (including nights and weekends) as directed by programming and events calendar.

Physical Demands:

While performing the duties of this job, the successful candidate may be required to walk extensively, occasionally required to kneel, climb to high walkways or balance. The candidate must also be able to lift and/or move up to 50 pounds.

CLICK HERE to Apply for this Position


Event Staff

The Paramount Theater, a historic, non-profit community theater in Charlottesville, Virginia, is accepting applications for the position of Event Staff. The successful candidate will support the front of house supervisor to ensure that all Paramount events run efficiently and smoothly. Specific responsibilities include event set-up and strike, concession sales, and delivering quality customer service to patrons. This is a part-time position, approximately 1-2 events per week depending on availability and event calendar, with a pay range of $12-$15 based on ability, attitude, and experience.

Requirements:
Skills required include: professional demeanor, positive attitude, effective communication, willingness to assist every team member, effective working relationships, hands-on self-starter with a high energy level, ability to handle multiple priorities in a fast-paced environment, proficient with technology. Should be CPR certified and trained in ABC policies; training will be provided to the right candidate. Must be available for a variety of events, including nights and weekends, up to 20 hours per week. Must be at least 21 years old, must have a valid Driver’s License, and be able to lift 50 lbs.

Benefits:
Flexible hours, great team, dedicated volunteers

CLICK HERE to Apply for this Position

Paramount Theater Technical Internship Program

Did you know that The Paramount offers a technical internship program that helps those aspiring to the event production industry learn the elements of the craft?

The technical internship program is designed for strongly-motivated individuals who want to gain more experience in the field. Interns have a very high interest in stagecraft, show production, and the technical needs of a performing arts venue. They receive hands-on training through work on show calls for national touring theater and concert acts at The Paramount.

Immersed in a professional theater setting, interns are treated as part of the crew:

  • working alongside the stage manager and audio/lighting professionals
  • taking part in all aspects of show production and theater maintenance
  • learning about operating stage lifts, chain motors, and the flyrail system
  • experiencing the importance of working on a team
  • gaining understanding of the various departments within the theater and their contributions to its operations

These experiences provide interns with the fundamentals necessary to be an asset to a production crew. Often, our interns become more involved in (and many times essential to) their high school technical departments.

Paramount technical interns have gone on to work at the Charlottesville Pavilion, the John Paul Jones Arena, and for professional production companies; and to studies at PVCC, VCU, Full Sail, MIT, and Harvard!

In some cases, local high schools offer internship and/or independent study credit for participation in the program. Hours are flexible. Applicants must be sixteen years old, and undergo a competitive interview process. Space is limited, and all intern positions are unpaid.

Join the Paramount Team